Privacy Policy

Fraunhofer Institute for Integrated Systems and Device Technology IISB

The following pertains to the use of this website. As the party responsible for the data processing (controller), we process the personal data collected via our website and store them for the period, which is required to achieve the specified purpose and to comply with the statutory requirements. The following text informs you of the data we collect and the way we process the collected data. We also inform you about on data privacy rights as they pertain to the use of our website. Pursuant to Article 4 No. 1 GDPR, personal data are all data referring to a specific or identifiable natural person.

1. Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer

This data protection information shall apply to the processing of data on our website foxbms.org by the controller, the:

Fraunhofer Society for the Advancement of Applied Research
Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V.
Hansastrasse 27 c
D-80686 München
Germany

On behalf of your Fraunhofer Institute for Integrated Systems and Device Technology (in the following referred to as ‘Fraunhofer IISB’)

You can reach the data protection representative of the Fraunhofer Society at datenschutz@zv.fraunhofer.de

Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as affected person.

2. Processing of Personal Data and Purposes of the Data Processing

a) During your Website Visit

You have the choice to access our website without revealing your identity. In this case, the active browser on your computing device sends nothing but the automatic information about itself to the server of our website to enable the connection. This includes the browser type and version and the date and time of access. Included in the transmitted data is also the IP address of your device. Our server stores this IP address in a log file and deletes it after four (4) weeks.

We process the IP address for technical and administrative purposes when we establish a stable connection between your device and our server. This ensures the security and functional reliability of our website. In the event an attacker tries to harm our system, the stored data allow us to trace the illegitimate activity.

The legal foundation for processing the IP address is Article 6 para. 1. lit. f GDPR. We have legitimate interests in maintaining the security of our website and in providing trouble-free website services as outlined above.

Processing the IP address of the requesting device in our log file does not allow us to draw direct conclusions on the identity of the website visitor.

Furthermore, we use cookies when visitors access our website. We explain the use of cookies in Sections 5 of this data protection statement.

b) Visitor Registration for Events

In the course of accepting the registration for Seminars, Workshops and Conferences, we collect the following required data:

• Title
• Organization
• Last name, first name
• Address including city and country
• Payment information (Only if there is a fee to the specific event you are registering for and dependent on the selected payment procedure)
• Email address
• Phone number

We collect the required data in order to identify you as participant of the event, to check the provided information for plausibility, to reserve a place for the participant in the event and to establish a contract with you. We also want to supply the participant with information during and after the event, offer the participant an optimal participation and allow us to plan and execute a smooth running event.

We need the payment data to collect the participation fees. Payment data is only collected in case of events with participation fees.

Collecting the voluntary information allows us to plan and conduct the event according to the interests of the participants in an age-appropriate fashion as well as contacting you for scientific-technical exchange and inform you again about similar offers.

We process the data based on your enquiry and for the declared purposes as prescribed by Article 6 para. 1, page 1, lit. b GDPR to perform the contractual obligations toward the participants and meet the conditions precedent to entering into the contract.

We will store the personal data collected in context with the event until the end of the regular limitation period of three (3) years following the end of the year of the event. We will then delete the data unless we are obligated by law to store the data for a longer period according to compulsory safekeeping and documentation obligations pursuant to Article 6 para. 1, page 1 lit. c GDPR and in particular according to § 147 AO [General German Fiscal Code]) or unless you have agreed to a longer data storage according to Article 6 para. 1, page 1 lit. a GDPR. In case of longer data storage, we shall process the data solely to the extent mandated by law or according to your permission. As for all else, the further processing of the data shall be barred.

c) Subscriptions to our Newsletter

We will send our newsletter to your email address on a regular basis providing you agree explicitly to our use of your email address as recipient address for our newsletter according to Article 6 para. 1, page 1 lit. a GDPR. The newsletters inform you about hardware and software news for the foxBMS research and development platform and other facilities and events of the Fraunhofer Society (Fraunhofer e.V.). To receive our newsletter, we ask you to provide us with the following data:

• First name
• Last name
• Email address

We use your name and title to address you personally in our newsletter. You may volunteer to provide us with additional information about you (such as your title, address and telephone number). We use these data to contact you by mail or telephone (e.g. to invite you).

Upon receiving your subscription, we will email you a subscription notice. Please confirm the receipt of this notice. We need this confirmation to send our newsletter to you. This process is known as double opt-in procedure. Your response shows us that you are indeed the person who requested our newsletter. You may unsubscribe from our newsletter at any time. You find an ‘unsubscribe’ link at the end of every one of our newsletters. The newsletter plugin and service used is performed by the company SendinBlue having their headquarters located in Paris (France) fully compliant with the GDPR. Upon receiving your unsubscribe notice, your email address including your name are deleted immediately.

d) Use of Online Shops

We offer an online shop on our website. In this shop, visitors may buy evaluation kits of the foxBMS platform. As part of the sales process, we collect the following required data:

• Title
• First and last name
• Organization (e.g. company name)
• If necessary, Payment Information
• If necessary, Number of licenses/ -Art / -Details
• Address (including city and country)
• Email address
• Phone number

The collecting and processing of these data have the following purposes:

• To identify you as our contract partner
• To check the provided data for plausibility
• To complete the sales and payment processes
• To provide the service you require
• To contact you at a later date for the scientific-technical exchange
• To inform you again about similar offers.

In addition, site visitors may need to provide more data (such as the company name, another invoice address and contact data). The data processing is triggered by your request. It is required to process your order and transact the processes preceding the contractual relationship according to Article 6, para. 1, page 1 lit. b GDPR. In the process, we use your email address to send you an order confirmation. We use all collected contact data exclusively to handle possibly required inquiries in context with your order.

We store the personal data collected in context with your order until the end of the statutory warranty period (2 years, § 438 para. 1 No. 3 BGB [German Civil Code]). At that time, the data are automatically deleted unless fiscal safekeeping and documentation laws require a longer storage time according to Article 6 para. 1 page 1 lit. c GDPR and in particular according to § 147 AO [German Fiscal Code]).

3. Transfer of Personal Data to Third Parties

We give your personal data only to third parties if:

• You consented explicitly to the data transfer to a third party according to Article 6 para. 1, page 1 lit. a GDPR
• The data transfer is required for the contractual performance of the contract with you according to Article 6 para. 1 page 1, lit. b GDPR (e.g., Data transmission to the mail order firm which will deliver the goods you ordered ; Payment data transmission to payment service providers and credit institutes for payment transactions)
• We are legally obligated to surrender the data to financial or judicial authorities according to Article 6 para. 1, page 1 lit. c GDPR.

Third parties may use the transferred data only for the above-mentioned purposes.

If you have registered for the newsletters or for the purchase of an evaluation kit of foxBMS, it may be necessary in the course of the contractual performance that your personal data are transmitted to an external organizer. The transfer/transmission of personal data to countries outside the EU or an international organization without the guarantees mentioned in Art. 44ff GDPR is excluded.

4. Cookies

We use cookies on our website which are technically necessary for the provision of website functionality. Cookies are small files, which are automatically created by the browser of the user device and stored in your device (PC, laptop, tablet, smartphone or similar device) when you visit our website. Cookies do not harm your computer, and they do not contain viruses, Trojans or other malware. Cookies contain information pertaining to the specific device, which accessed our website. However, this does not give us direct knowledge of your identity.

One reason for us to use cookies is making the use of our website more convenient for you. We use session cookies to allow session controls such as controls for inserting data into forms or saving shopping carts. At the latest, session cookies are deleted when you close your browser.

We also use temporary cookies to optimize the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. The next time you visit our website, our server will recognize your device as prior visitor and remembers your settings and preferences. You will not have to enter these parameters again.

The data obtained with the help of cookies serve us to pursue our legitimate interests as website owners and serve the legitimate interests of third parties according to Article 6 para. 1, page 1 lit. f GDPR.

Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. The complete deactivation of cookies may prevent you from using all functions on our website.

5. Web Analysis

We use web analysis services on our web pages from Google Analytics specifically adapted by a plugin named Google Analytics Germanized to comply with the GDPR. Using the technologies of these providers, data is collected and user profiles are produced under a pseudonym for marketing and optimization purposes, for which cookies may be used. Cookies are small text files that are stored locally in the cache memory of the site visitor’s web browser. The cookies enable the web browser to be recognized. Furthermore, your user behavior can be measured via a JavaScript code and data collected in this connection can be sent directly to the provider’s servers in Germany or the EU via an HTML connection. Without your express consent, the data collected using the tracking technologies will not be used to personally identify you and will not be combined with the personal data about the bearer of the pseudonym. No cross-website analysis will be carried out either.

If you wish to technically stop the tracking, you can deactivate JavaScript and cookies in your web browser. Consent for the collection and storage of data can also be refused with effect for the future at any time. Please click on the following links to refuse the services and disable Google Analytics: