The following pertains to the use of this website. As the party responsible for the data processing (controller), we process the personal data collected via our website and store them for the period, which is required to achieve the specified purpose and to comply with the statutory requirements. The following text informs you of the data we collect and the way we process the collected data. We also inform you about on data privacy rights as they pertain to the use of our website.
Pursuant to Article 4 No. 1 GDPR, personal data are all data referring to a specific or identifiable natural person.
1. Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer
This data protection information shall apply to the processing of data on our website foxbms.org by the controller, the:
Fraunhofer Society for the Advancement of Applied Research
Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V.
Hansastrasse 27 c
On behalf of your Fraunhofer Institute for Integrated Systems and Device Technology (in the following referred to as ‘Fraunhofer IISB’)
You can reach the data protection representative of the Fraunhofer Society at firstname.lastname@example.org
Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as affected person.
2. Processing of Personal Data and Purposes of the Data Processing
a) During your Website Visit
You have the choice to access our website without revealing your identity. In this case, the active browser on your computing device sends nothing but the automatic information about itself to the server of our website to enable the connection. This includes the browser type and version and the date and time of access. Included in the transmitted data is also the IP address of your device. Our server stores this IP address in a log file and deletes it after four (4) weeks.
We process the IP address for technical and administrative purposes when we establish a stable connection between your device and our server. This ensures the security and functional reliability of our website. In the event an attacker tries to harm our system, the stored data allow us to trace the illegitimate activity.
The legal foundation for processing the IP address is Article 6 para. 1. lit. f GDPR. We have legitimate interests in maintaining the security of our website and in providing trouble-free website services as outlined above.
Processing the IP address of the requesting device in our log file does not allow us to draw direct conclusions on the identity of the website visitor.
b) Visitor Registration for Events
In the course of accepting the registration for Seminars, Workshops and Conferences, we collect the following required data:
- Last name, first name
- Address including city and country
- Payment information (Only if there is a fee to the specific event you are registering for and dependent on the selected payment procedure)
- Email address
- Phone number
We collect the required data in order to identify you as participant of the event, to check the provided information for plausibility, to reserve a place for the participant in the event and to establish a contract with you. We also want to supply the participant with information during and after the event, offer the participant an optimal participation and allow us to plan and execute a smooth running event.
We need the payment data to collect the participation fees. Payment data is only collected in case of events with participation fees.
Collecting the voluntary information allows us to plan and conduct the event according to the interests of the participants in an age-appropriate fashion as well as contacting you for scientific-technical exchange and inform you again about similar offers.
We process the data based on your enquiry and for the declared purposes as prescribed by Article 6 para. 1, page 1, lit. b GDPR to perform the contractual obligations toward the participants and meet the conditions precedent to entering into the contract.
We will store the personal data collected in context with the event until the end of the regular limitation period of three (3) years following the end of the year of the event. We will then delete the data unless we are obligated by law to store the data for a longer period according to compulsory safekeeping and documentation obligations pursuant to Article 6 para. 1, page 1 lit. c GDPR and in particular according to § 147 AO [General German Fiscal Code]) or unless you have agreed to a longer data storage according to Article 6 para. 1, page 1 lit. a GDPR. In case of longer data storage, we shall process the data solely to the extent mandated by law or according to your permission. As for all else, the further processing of the data shall be barred.
c) Subscriptions to our Newsletter
We will send our newsletter to your email address on a regular basis providing you agree explicitly to our use of your email address as recipient address for our newsletter according to Article 6 para. 1, page 1 lit. a GDPR. The newsletters inform you about hardware and software news for the foxBMS research and development platform and other facilities and events of the Fraunhofer Society (Fraunhofer e.V.). To receive our newsletter, we ask you to provide us with the following data:
- First name
- Last name
- Email address
We use your name and title to address you personally in our newsletter. You may volunteer to provide us with additional information about you (such as your title, address and telephone number). We use these data to contact you by mail or telephone (e.g. to invite you).
Upon receiving your subscription, we will email you a subscription notice. Please confirm the receipt of this notice. We need this confirmation to send our newsletter to you. This process is known as double opt-in procedure. Your response shows us that you are indeed the person who requested our newsletter. You may unsubscribe from our newsletter at any time. You find an ‘unsubscribe’ link at the end of every one of our newsletters. The newsletter plugin and service used is performed by the company SendinBlue having their headquarters located in Paris (France) fully compliant with the GDPR. Upon receiving your unsubscribe notice, your email address including your name are deleted immediately.
d) Use of Online Shops
We offer an online shop on our website. In this shop, visitors may buy evaluation kits of the foxBMS platform. As part of the sales process, we collect the following required data:
- First and last name
- Organization (e.g. company name)
- If necessary, Payment Information
- If necessary, Number of licenses/ -Art / -Details
- Address (including city and country)
- Email address
- Phone number
The collecting and processing of these data have the following purposes:
- To identify you as our contract partner
- To check the provided data for plausibility
- To complete the sales and payment processes
- To provide the service you require
- To contact you at a later date for the scientific-technical exchange
- To inform you again about similar offers.
In addition, site visitors may need to provide more data (such as the company name, another invoice address and contact data). The data processing is triggered by your request. It is required to process your order and transact the processes preceding the contractual relationship according to Article 6, para. 1, page 1 lit. b GDPR. In the process, we use your email address to send you an order confirmation. We use all collected contact data exclusively to handle possibly required inquiries in context with your order.
We store the personal data collected in context with your order until the end of the statutory warranty period (2 years, § 438 para. 1 No. 3 BGB [German Civil Code]). At that time, the data are automatically deleted unless fiscal safekeeping and documentation laws require a longer storage time according to Article 6 para. 1 page 1 lit. c GDPR and in particular according to § 147 AO [German Fiscal Code]).
3. Transfer of Personal Data to Third Parties
We give your personal data only to third parties if:
- You consented explicitly to the data transfer to a third party according to Article 6 para. 1, page 1 lit. a GDPR
- The data transfer is required for the contractual performance of the contract with you according to Article 6 para. 1 page 1, lit. b GDPR
- Data transmission to the mail order firm which will deliver the goods you ordered
- Payment data transmission to payment service providers and credit institutes for payment transactions
- We are legally obligated to surrender the data to financial or judicial authorities according to Article 6 para. 1, page 1 lit. c GDPR.
Third parties may use the transferred data only for the above-mentioned purposes.
If you have registered for the newsletters or for the purchase of an evaluation kit of foxBMS, it may be necessary in the course of the contractual performance that your personal data are transmitted to an external organizer. The transfer/transmission of personal data to countries outside the EU or an international organization without the guarantees mentioned in Art. 44ff GDPR is excluded.
We also use temporary cookies to optimize the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. The next time you visit our website, our server will recognize your device as prior visitor and remembers your settings and preferences. You will not have to enter these parameters again.
The data obtained with the help of cookies serve us to pursue our legitimate interests as website owners and serve the legitimate interests of third parties according to Article 6 para. 1, page 1 lit. f GDPR.
Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. The complete deactivation of cookies may prevent you from using all functions on our website.
5. Web Analysis
Based on the agreement according to Article 6 Para. 1, page 1 lit. f GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (in the following referred to as ‘YouTube’), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA), (in the following referred to as ‘Google’).
In the process, we use the ‘extended data protection mode’ option provided by YouTube.
Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.
According to the information provided by YouTube, in the ‘extended data protection mode’, your data will be transmitted to the US YouTube servers only while you watch the video. The transmitted data include the Internet page you just viewed and device-specific data including your IP address. By clicking ‘run’ on the video you agree to this mode of transmission.
Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You are able to prevent this by logging out of your YouTube account.
Google complies with the data protection regulation of US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Trade. You find further information on the data protection in context with YouTube in the Google Data Protection Regulations.
7. Your Rights as Affected Person
You have the following rights:
- According to Article 7 para. 3 GDPR, you have the right to revoke any consent declaration at any time, which you may have given to us before. This has the consequence that we are no longer privileged to continue the respective activity.
- According to Article 15 GDPR, you have the right to demand information on your personal data, which we have processed. In particular, you have the right to information on the following: Purposes of the data processing, The categories of personal data, The categories of recipients to which we transmitted/disclosed or will transmit your data, The planned storage periods of data, The existence of the right to correction, deletion, restriction of processing and objection, The right to appeal, The right to know the origin of data in the event that we did not collect these data, The right to meaningful and detailed information on the existence on automated decision-making including profiling
- According to Article 16 GDPR, you have the right to the correction of incorrect and/or the completion of incomplete personal data in storage at the Fraunhofer Society
- According to Article 17 GDPR, you have the right to the deletion of your personal data providing the deletion does not interfere with the execution of the right to the free expression of opinions and with the compliance with legal obligations, providing the deletion is not against public interest and providing the deletion does not hamper the enforcement, execution or defense of legal claims
- According to Article 18 GDPR, you have the right to restrict the processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is illegal but you reject the deletion of these data and we no longer need the data while you still need the data to enforce, execute or defend legal claims or you have raised an objection against the data processing according to Article 21 GDPR
- According to Article 20 GDPR, you have the right to receive the personal data you provided to us in a structured, well-established and machine-readable format or to demand the transmission to another authority and
- According to Article 77 GDPR, you have the right to complain to a superior authority. As a rule, you may find such authority at your place of residence, your workplace or our company domicile.
You have the right to object at any time against the processing of your personal data, based on Article 6 para. 1, lit. f GDPR (data processing in the public interest) and Article 6, para. 1, lit. e GDPR (data processing based on fair balancing) for reasons, which arise from your specific situation. This shall also apply to the profiling as prescribed by Article 4 No. 4 GDPR, which is supported by this provision.
Once you file an objection, we will no longer process your personal data unless we can establish compelling evidence, which is worthy of protection and outweighs your interests, rights and privileges, or unless the processing serves the enforcement, exercise or defense of legal claims.
To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it does not relate to such direct advertising.
If you like to claim your right to object, an email to email@example.com will suffice.
We transmit all your personal data using the generally used and secure encryption standard TLS (Transport Layer Security). The TLS protocol is a proven and secure standard. Bankers use the standard for online banking transactions. You recognize a secure TLS connection by the “s” following the http (https://…) in your browser URL or by the lock symbol in the lower section of your browser.
By the way, we use suitable technical and organizational security procedures to protect your data against inadvertent or willful manipulation, partial or complete loss, destruction or against the unauthorized access by third parties. We constantly improve these security measures as the technology advances.
This data protection information as amended on May 2018 is currently applicable.
Due to improvements of our website and website offers or based on statutory or government standard, it may become necessary to amend this data protection information. You find the latest applicable data protection information by clicking the link on this website: www.fraunhofer.de/en/data-protection-policy.html
You may read or print this updated and amended version at any time.
Should individual provisions of this data protection declaration be or become invalid either in part or in its entirety or prove infeasible at any time, this shall not affect the remaining provisions of this data protection declaration. This shall apply accordingly to gaps in this declaration.